Archon/ERP-CM: CHART OF ACCOUNTS CONVERSION SOFTWARE
Integrated ERP data structures complicate the task of converting Chart of Accounts (COA) data because of their broad integration of the COA throughout the ERP database – often involving more than several hundred database tables and thousands of fields.

The traditional custom programming approach in COA conversions usually result in long, costly development and testing cycles requiring heavy IT and business user involvement. This no longer needs to be the case! GL Associates offers a system proven to shorten conversion cycles and ensure high quality COA data transformation for JD Edwards, Oracle and PeopleSoft ERP systems without disrupting your business.

Archon/ERP, from GL Associates, is a comprehensive conversion management solution that enables companies to cut COA conversion time and costs substantially and achieve high quality results.

Convert integrated ERP Databases with Archon/ERP-CM
Archon/ERP delivers best practice COA conversions functionality with robust controls that ensure the integrity of the converted COA. Archon/ERP executes a complete, synchronized targeting of candidate GL Account Code fields and provides a detailed audit trail of all converted values.

Archon-CM is web based COA Mapping Management software that provides project teams with a tool to manage the Chart of Accounts from/to conversion mappings quickly, flexibly and securely,  and it provides a complete audit trail every step of the way.  With Archon-CM, project teams feel confident that their data will be converted accurately. 

Product Features 
Complete Off the Shelf Solution. No software development required.

Archon-ERP and Archon-CM eliminates software development costs and time needed for conversion projects. As a result, project teams start acceptance testing sooner and spend more time ensuring a quality conversion.  

Pre-configured for your ERP system’s chart of accounts.
Archon-ERP  and Archon-CM come integrated with each ERP system’s database field repository, and can come pre-configured with COA mapping rules for JD Edwards®, Oracle®, PeopleSoft®, or Lawson® ERP systems.

Designed to convert large databases in quick timeframes.
Archon-ERP is optimized for DB2, Oracle and MS SQL Server databases, enabling it to convert large datasets in rapid timeframes.  Convert databases in excess of 600 million records!  Perform COA conversions with an acceptance testing cycle over a typical weekend period without disrupting normal business operations.

Centralized rules management enhances conversion control.
Archon-ERP is a central repository for the business rules behind the field mappings for each ERP database environment.  Re-use rules across environments and make updates to rules on-demand securely and easily.

Users quickly and easily update mappings through a secure tool.
Control user updates with security while providing an Excel integrated, user-friendly web interface for updating mappings.  Streamlining the mapping process further, Archon-CM resolves formatting and integrity issues.

Includes a run-time environment.
Archon-ERP includes a run-time environment providing configurable run modes and views to monitor current progress of the conversion.  Execute conversion jobs in “Proof” mode to evaluate the accuracy of the field  mappings without updating the target environment or in “Final” mode to update the target environment with the converted data and benchmark the execution times.  

Complete Audit Trail and History
Archon-ERP saves and reports on all data from each conversion run.  Users easily access data related to any conversion iteration.  View available reports in both PDF and MS Excel format.

Flexible, Secure Mapping Management.  
With Archon-CM, companies get the following features: 
   

A highly usable web application integrated with Excel for end-users, who know their data best, to easily manage mappings and to guarantee relational accuracy. Security administration ensures only authorized users access to update mapping data.  
 

A Complete Audit Trail tracks and reports mapping data changes by user, date and time. Archive historic reports as a permanent reference for the COA Conversion.

A Post-Conversion Training Tool accelerates business user’s understanding of the new COA.  Users learn in minutes how to query the new or old COA elements in the web based interface or download the information for future reference when coding vouchers and journals. 

Technical support
GL Associates offers around the clock support during scheduled conversion testing and cutover periods.