Archon/MDM: CHART OF ACCOUNTS DATA GOVERNANCE SOFTWARE
Administering the chart of accounts (COA) master data for an enterprise requires effective controls for maintaining data integrity and standardization that are easy to implement. These controls are often lacking in the ERP system, and this causes the COA to become non-uniform resulting in erroneous accounts being open and posted-to, duplication of accounts in different areas of the COA, and inconsistent account usage.

Archon/MDM, from GL Associates, is a web based Master Data Management system that helps companies manage their JD Edwards, Oracle, and PeopleSoft financial COA across the enterprise. The system supports the full lifecycle and integrates COA modeling, change management, reorganization and remediation functions with each specific ERP financial software.

Control Master Data with Archon-MDM

Product Features

Enterprise Business Unit Model Rules Generation

Archon/MDM generates rules for enforcing integrity between natural account and business unit combinations based on an analysis of a prebuilt matrix of existing Business Unit Models and Natural Accounts.  Ensure object and subsidiary accounts will exist only where needed and will not be opened unnecessarily.

Account and Business Unit Maintenance

Archon/MDM issues master data maintenance to the ERP Business Unit and Account Master Files upon demand or as required.  Automatically generate master data maintenance through an Archon-MDM API that validates accounts against existing models and rules.

Automated Database Cleanup

Archon/MDM validates the account master records against the set of model accounts and remediates inconsistencies, and it will delete accounts that are found not to belong to the business unit’s corresponding model, if the  account is not posted. It will update account attributes if they have changed, and will add new accounts to ensure higher level reporting accounts exist in a business unit if subordinate accounts are populated.

Change Management

Archon-MDM provides a foundation for defining COA components and managing and auditing additions and updates to the COA.  Regulate COA master data updates and additions with predefined change management workflow.